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Community Meeting Room Request Form

The Town of Hamilton’s Community Meeting Room is now open for public use. Room use is available Mondays – Thursdays from 9 a.m. – 4 p.m. when the Town Hall is open to the public. No usage will be allowed on days when the Town Hall is closed, including holidays and other closures. Evening hours will be considered on a case-by-case basis at the discretion of the Town Clerk. The Community Meeting Room can be reserved a maximum of 3 months in advance. Any requests outside our guidelines will be considered on a case-by-case basis.

Occupancy: A maximum of 29 people may be in the room at one time and fewer people depending on the needs for furniture. 

Fee: There is no fee for use of the meeting room and approvals are based on availability and on a first come, first served basis.

Parking: The Town Hall has limited parking in front of the building which is for customers during open business hours. Anyone using the Community Meeting Room will have the option to park in a public parking area located across from 37 Milford Street (MM Press) or along Milford Street where parking is permitted. Please do not park along side of the building, nor in front of 40 Milford Street as that is a private business.

Audio/Visual Equipment: The Town Community Meeting Room has audio/visual equipment available for use. See Policy on Room Use for more details.

Please click on the Policy on Room Use link and read through prior to filling out the form.

POLICY ON ROOM USE

Please contact the Town Clerk's Office at 315-824-3380 if you have questions. Thank you.

Please list the date, start and end time of your event/meeting. Multiple meeting dates, such as a series of meetings, please list the dates and describe below. If you have alternative dates, please include those dates as well.
Maximum Room Capacity is 29, however, this depends upon what furniture you need to run your meeting or program.
As the responsible person for the above listed organization, I certify that I have read and understood the Policy on Room Use governing the Town of Hamilton's Community Meeting Room. * I understand that any violation of the policy and rules may result in the denial for future requests. The organization I represent shall assume full responsibility for any personal injury or damage cause by our members and attendees while using the meeting room, the furniture, and equipment. * I acknowledge that my organization is required to show proof of insurance. I also acknowledge that if my organization is a non-profit organization that we may be required to show proof of non-profit status. * Please 'sign' your name below. * Please note that this request form does not guarantee your room reservation. We will contact you to confirm your request. Thank you!